Meeting Agenda- November 4, 2019
7:00-7:05 - Introduction of Board Members in Attendance - R. Nuara
7:05-7:10 - Acceptance of Minutes from the September Meeting - C. Kirlew
7:10-7:15 - Correspondence - S. Nishiura
7:15-7:25 - Treasurer’s Report - October Month End - A. Zwiebel
7:25-7:40 - Committee Reports
7:40-7:50 Old Business - S. Ropp/S.Nishiura
-
Sunday, December 8th. @Knob Hill Country Club. 5:00PM-9:00PM
-
$23 for members, $28 for guests
-
Online Registration and Payment REQUIRED
-
Door Prizes
-
-
Donations for Fulfill - Monmouth County Food Bank
7:50-8:30 - New Business- R.Nuara
Overview of the request for the By Law Changes
Due to ongoing administrative issues with our current online payment processor (Active.com), the club has been investigating alternative payment processors. After reviewing several alternatives, changes are currently underway to migrate to Wild Apricot as our new online payment processor for the 2020 membership year. We also hope to be able to take advantage of various membership management capabilities that Wild Apricot provides.
In conjunction with this change, the club would also like to move to an online-only membership application and payment process. This change is motivated by the relatively high administrative burden associated with processing paper applications. This includes the need to frequently visit our P.O. box to pick-up paper applications, as well as the effort to manually update our electronic records for each paper application we receive.
The above topics were discussed during the JSTS General Meeting in September, and both changes were universally supported by those in attendance. Consensus was that online-only registrations are the norm nowadays, and eliminating paper applications to reduce the burden on the volunteers that help our club operate is appropriate. A meeting on October 7th was conducted for the sole purpose of abiding to our JSTS By-Laws to agree to vote on the changes this evening
In order to implement these changes, minor updates are required to our bylaws. The proposed changes are shown below.
Article III, Section 6-Membership Application
ORIGINAL
An application form for membership authorized by the Executive Board shall include a statement releasing the Club, its officers, members and agents from liability in case of accident, injury or misadventure in connection with Club rides and activities. Applications for Junior Members must be co-signed by the Junior Member’s parent or legal guardian. Membership applications should be mailed with the appropriate fee to: Jersey Shore Touring Society, P.O. Box 8581, Red Bank, NJ 07701. Membership applications may also be submitted through the on-line process which is accessible through the Club website, www.jsts.us. Membership applications should not be submitted to ride leaders or other Club members at rides.
PROPOSAL
An application for membership authorized by the Executive Board shall include a statement releasing the Club, its officers, members and agents from liability in case of accident, injury or misadventure in connection with Club rides and activities. Applications for Junior Members must be co-signed by the Junior Member’s parent or legal guardian. The method(s) by which membership applications can be submitted shall be defined on the club website, and may be revised as needed
Article IV, Section 1 -- Annual Dues
ORIGINAL
The Executive Board shall propose, and the membership shall vote on, the amount of annual dues. Dues shall be based on Club operating expenses. Dues are payable by January 1st of each year and will cover that calendar year. Dues received after October 1st of a given year shall cover the period through the end of the next calendar year.
PROPOSAL
The Executive Board shall propose, and the membership shall vote on, the amount of annual dues. Dues shall be based on Club operating expenses. Dues are payable by January 1st of each year and will cover that calendar year. Dues received after October 1st of a given year shall cover the period through the end of the next calendar year. The method(s) by which dues can be submitted shall be defined on the club website, and may be revised as needed.
8:30-8:45 - 2019 Recognition Gifts - JSTS Board
8:45-9:00 - 2020 JSTS Board Elections - D. Levy
Next General Meeting - January 6,2020. Location TBD
