JSTS General Mtg

  • January 13, 2020
  • 7:00 PM - 9:00 PM
  • Monmouth Worship Center, 37 Vanderburg Road, Marlboro, NJ 07746

Meeting Agenda - Jan 13, 2020

7:00-7:05 - Introduction of Board Members in Attendance - R.Nuara


7:05-7:10 - Acceptance of Minutes from the Nov. Meeting - S. Ropp             


7:10-7:15 - Correspondence- S.Nishiura


7:15-7:25 - Treasurer’s Report - Nov and Dec. Month End - A. Zwiebel


7:25-7:35 - Committee Reports

  • Membership Update - J.Korn
  • Ride Coordinator Update - B. Bennett
  • Recap 2019 Frostbite Rides - R. Leitner

7:35-7:40 - Old Business - S. Ropp/S.Nishiura

  • Holiday Party - S.Nishiura/S.Ropp
  • Recap of 2019 Holiday Party
  • Donations for Fulfill-Monmouth County Food Bank

7:40-7:50 - New Business- R.Nuara

  •  Membership Vote on new JSTS Privacy By Law- R. Nuara

Overview of the request for the New By Law 

Currently, JSTS does not have a statement regarding the collection of membership personal information.  Wild Apricot allows for a member to “check the box” to accept the clubs Privacy Policy. Enacting a Privacy Policy protects the club against any legal action concerning the collection of an individual’s personal information

Proposed New By-Law Change

Jersey Shore Touring Society (“JSTS”) only collects personal information (Name, Address, Cell Phone number, Email address) for membership purposes. JSTS does not sell, trade or otherwise provide personal information provided by members to any third party.

7:50-8:00 - Updated language for Frostbite Make-up Rides

Full rules can be found at: https://www.jsts.us/frostbite.asp

FROSTBITE MAKE-UP RIDES

If rides take place on fewer than 4 Saturdays and/or 4 Sundays for a given ride-type and pace as a result of "original rides" being cancelled due to inclement weather or dangerous riding conditions (as determined by the ride leader), then "make-up rides" will be scheduled on the Saturdays and/or Sundays immediately following the original ride schedule in order to provide the opportunity for each ride-type and pace to participate in rides on 4 Saturdays and/or Sundays.  There will not be any make-up rides for rides that are cancelled for other reasons (like the lack of a ride leader).

Saturday make-up rides will be scheduled on Saturdays, and Sunday make-up rides will be scheduled on Sundays.  Each scheduled "make-up ride" will be associated with the specific "original ride" that it is replacing, and participation in a specific "make-up ride" will give the member credit as if they rode during the "original ride" that was cancelled.
If make-up rides are subsequently cancelled (as described above), they will continue to be rescheduled to subsequent weekends until rides take place on 4 Saturdays and 4 Sundays for each ride-type and pace.

Let's look at a few examples for clarity.  Assume there are 3 sets of rides schedule during the Frostbite Series (MTB, Road A/B+, and Road B/C), and there are a total of 4 Saturdays and 5 Sundays during the month of December.

  • If the only MTB ride that is cancelled is on the Sunday for Weekend #5, then there will be no MTB make-up rides (since there were still 4 Saturday and 4 Sunday MTB rides).
  • If both "Road A/B+" rides are cancelled for Weekend #3 (Saturday and Sunday), then there will only be a make-up ride scheduled for Saturday (since there were only 3 Saturday rides, but still 4 Sunday rides). Participating in the Saturday make-up ride will be tracked as if the member rode on the Saturday during Weekend #3. If that member participated in the Sunday MTB ride during Weekend #3, then doing the Saturday Road A/B+ make-up ride does not given them credit for riding during an additional weekend. This is because even though the Saturday make-up ride for Weekend #3 takes place in January, it counts as if the member did the Saturday ride during Weekend #3, and the member already got credit for doing the Sunday MTB ride during Weekend #3.
  • If "Road B/C" rides are cancelled for the Sunday on Weekend #1, and both rides during Weekends #2 and #3 (both Saturdays and Sundays), then there will be make-up rides scheduled for 2 Saturdays and 2 Sundays. Even though 3 Sunday rides were cancelled, there will only be 2 make-up rides for Sunday since there were already 2 Sunday rides. The same rules apply with regard to getting credit for the make-up rides as explained immediately above.
  • Continuing on from the example above (for the "Road B/C" rides), the Saturday make-up rides would be scheduled for the first 2 Saturdays in January, and would count as rides during Weekends #2 and #3 (the only Saturday rides that were cancelled), respectively. The Sunday make-up rides would be scheduled for the first 2 Sundays in January, and would count as rides during Weekends #1 and #2 (the first 2 Sunday rides that were cancelled). If the Sunday make-up ride scheduled for the first Sunday in January also gets cancelled, then it would be rescheduled until the third Sunday in January (since the second Sunday in January already has the make-up ride for Weekend #2). The make-up ride scheduled for the third Sunday in January would count as a make-up for the Sunday of Weekend #1.


8:00-8:15 - Present and Vote on 2020 Budget - A. Zwiebel/R. Nuara


8:15-9:00 - Concurrent Breakouts

  • How to download and print Ride With GPS Files - B. Bennett
  • How to register and use Wild Apricot - R. Leitner/S. Buchanan

Next General Meeting - March 9,2020 - Location TBD




Jersey Shore Touring Society is a 501(c)(7) non-profit organization.  P.O. Box 8581, Red Bank, NJ 07701

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